American Journal of Physics®
The editors and staff at AJP are committed to publishing papers that will be widely read and useful to the community of physics instructors. For that reason, papers are carefully reviewed and thoroughly edited. The result should be a paper that makes you very proud. We encourage potential submitters to read about the process below.
The following instructions apply to regular papers (articles), and most of them apply to other submission categories (letters, book reviews, notes, etc.). Exceptions for other categories are found at the bottom of this page.
Initial submission
Submit manuscripts online at AJP Peer X-Press Manuscript Submission Website
Please have ready a single pdf file containing all text, endnotes, figures, and tables, preferably with figures and tables incorporated into the text rather than at the end. Number all the pages and all centered equations. Ensure that your manuscript meets the requirements for anonymous review.
Please carefully read Formatting the Manuscript before submitting.
Submissions that use extensive data sets or computer codes should upload these materials as “Additional Materials for Reviewers” or as “Supplementary Material.” Submissions that discuss classroom innovations should upload educational materials (syllabi, student instructions, and other course materials) in an anonymized form. If the manuscript is accepted, these should be shared with readers as online supplementary material.
If authors have a conflict of interest, this should be disclosed in the Author Declarations section of the manuscript. If no conflicts exist, authors should include the statement "The authors have no conflicts to disclose." This statement should appear after any acknowledgements and before the references. This statement is not required for editorials, book reviews, notes, letters, comments, and responses. More information about this policy can be found here.
You will also be asked to provide a brief statement explaining why the manuscript is appropriate for publications, based on the guidelines in the Statement of Editorial Policy.
Optional additional items include a cover letter to the editor and contact information for scientists who can provide expert and unbiased reviews. If the authors have used artificial intelligence to generate any of the text in the submission, this should be disclosed to the editor in the cover letter. It is not necessary to disclose the use of AI for translation or grammatical assistance. Additional AI policies are found here.
Initial evaluation by the editors
Before sending manuscripts for review, the editors check that they fall within the Editorial Policy and could be useful to readers. If the editors are unsure, they may send the manuscript to a single reviewer. Manuscripts that are not acceptable are rejected without review.
Decision following external review
Manuscripts are generally sent to 2-3 reviewers, and we try to provide an initial decision to authors within one to two months of the date of receipt. This decision may be based not only on the reviewer recommendations, but also on the editor’s judgement of the usefulness of the paper to the readership. For about half of the manuscripts sent for review, the recommendations are insufficiently strong to support continued editorial consideration, and the manuscript is rejected. In other cases, the manuscript will be returned for revision with suggestions and directions for resubmission.
Resubmission
Resubmissions are made using the link provided in the decision letter or by logging in at https://ajp.peerx-press.org. Include a single response letter that explains how the concerns of each reviewer (and those of the editor, if included) have been addressed. A cover letter to the editor is optional. Many websites can guide you through the process of writing a response letter. This one is very useful for AJP.
Upon resubmission the manuscript will usually be sent to the previous reviewers and sometimes to new reviewers. Any new reviewers will have access to the previous reviews. Review normally continues until all reviewers recommend either "accept" or "accept with revisions, or until the editor determines that acceptance is unlikely. This process may take several months, depending on the number of rounds of review and the speed of the author and the reviewers.
Conditional acceptance
Conditional acceptance is issued when the reviewers are satisfied that a paper is appropriate for publication in AJP. Significant additional changes beyond those requested by reviewers are usually required to bring a paper to the standard of publication, and normally the conditional acceptance decision includes a marked-up manuscript with the editor’s suggestions. This additional editorial review is necessary because external reviewers may not provide a sufficiently detailed review or may be too close to the subject of the manuscript to flag portions that are unclear to a more general audience. The editors will work with authors to improve a manuscript's clarity and general readability and to remove redundancy. The process generally includes one or more correspondences asking the author to implement or approve changes, to remove ambiguities, to rewrite sections, to submit better figures, etc. It is unusual, but possible, for a paper that has been conditionally accepted to be rejected if the editor does not find the author’s final version to be acceptable, or to be withdrawn if the author is not willing to make changes that the editor deems essential.
When resubmitting a paper following conditional acceptance, users of LaTeX will upload the compiled pdf as the manuscript file and also upload the .tex file (along with any other necessary files such as .sty or .bib) as "additional TEX file." The publication staff will retrieve the figures from the pdf, so the figure files should not be uploaded separately. Users of Microsoft Word should upload the .docx file with the figures embedded. Restore any information that was removed to allow anonymous review, including author names, institutions, and acknowledgements. The authors’ preferred pronouns can be included as author notes, along with email addresses. Add the Author Contributions section, as described in Formatting the Manuscript. You will also be asked to upload a highlight figure; for more information see Formatting Figures.
Copy editing and production
Once the editors and authors are satisfied with a manuscript, it is accepted for publication and sent to the American Institute of Physics Publishing (AIPP) for copy editing and publication. AIPP will send galley proofs to the author within 1-2 weeks of its submission by the editors. (Note that the editors do not normally read the proofs; the author has final responsibility for correcting errors.) Reprints may be ordered using the Reprint Order Form.
Please note that the proof stage is not a time to make manuscript revisions. Instead, it is a time to find and correct mistakes. A limited number of alterations in proof are unavoidable, but the cost of making extensive corrections and changes after an article has been composed will be charged to the author.
While the copy editors are almost always correct on matters of journal style and generally correct on grammar and punctuation, authors who are confident of their original text can over-ride changes made by the copy editors.
Time to publication
While we try to provide a timely review process, AJP places more value on high quality publications than on speed to publication. The initial review process ideally takes about one month, but if it is difficult to secure reviewers, it may take 2-3 months. Reviewers are asked to review resubmissions within 14 days, but they may sometimes be delayed. Once review is complete, the editing process may take about a month. Since authors also often take some time to complete revisions, the average manuscript takes 4-6 months to be accepted. Following acceptance, the delay to publication may be 2 - 4 months.
Video abstracts
AJP manuscripts can include video abstracts. See examples here. These can draw readers to the paper, and also help them better understand work that is highly visual. At the time of acceptance, the editor may suggest that a video abstract would be helpful, but the author can also volunteer to prepare one. David Jackson, the video abstracts editor, assists in their preparation.
Appeal of decisions
If a paper was rejected without review, the authors may contact the editor with information that may have been overlooked in making the decision. If the editor determines that further consideration is appropriate, they may either send the paper to one reviewer for assessment or consult with an associate editor who can advise whether it should be sent for review.
If a paper was rejected following negative review reports, but the authors believe that the reviewers misunderstood the manuscript, they may send a brief explanation (not a revised paper) that will be forwarded to the reviewers to ask if it changes their opinions. At the editor's discretion, the submission may also be sent for an additional review.
AJP receives so many submissions that normally a paper is accepted only if it receives uniformly favorable reviews. However, even in that case, the editor may conclude, upon closer examination, that it is either inappropriate for AJP or more suitable for another journal. If the authors disagree with this decision, they may ask the editor to refer the case to the AAPT Publications Committee. A subcommittee will examine the paper, the reviews, the appeal, and the editor's reasoning and will determine whether additional consideration is appropriate. Papers with one "reject" review or two "weak revise and resubmit" reviews will not be considered for appeal by this committee, regardless of the strength of the other reviewer recommendations.
If an author believes that proper editorial procedures were not followed, they may ask the editor to refer the case to the Journal Manager at AIP Publishing. The Journal Manager will not decide whether to accept a manuscript for publication, but rather will determine whether the editorial review process was properly followed. If proper procedures were not followed then additional reviews can be requested.
Manuscript categories
Article - The instructions above normally apply, although there are some special categories of articles that are exceptions.
Computational physics papers are normally reviewed and accepted by the Computational Physics editors, and if that process has been completed, then when they are uploaded to the manuscript system they can include author identifying information and need not include a statement of how they satisfy editorial policies. They should still be initially submitted as a pdf. They will then be "returned for revisions" so that the editable files can be uploaded, and the manuscript system will ask for the License to Publish or Open Access agreement at this point.
"Back of the envelope" papers are normally written by the Back of the Envelope editor. These are not generally reviewed, and they reflect the opinion of the author. Authors interested in contributing a paper to this section should contact the AJP Editor.
Letter - These should normally be under 800 words. They may contain figures, equations, and endnotes, but they are not normally subdivided into sections. They may be reviewed, depending on their content. If they comment on a published paper, the authors of that paper will normally be given an opportunity to respond. Submissions do not need to include a statement of how they satisfy the editorial policies or a conflict of interest statement.
Book Review - These are solicited by the book review editor, and they are normally accepted by the book review editor and the AJP editor before they are submitted into the manuscript system. They can and should contain author identifying information when initially submitted. Submissions do not need to include a statement of how they satisfy the editorial policies or a conflict of interest statement. These are not generally reviewed, and they reflect the opinion of the author.
Comment, Response, or Note - Comments on published papers will normally be sent to the author of the original paper, and submitters will be asked to contact them directly before submitting a comment. They will usually be reviewed, as will any responses. Notes are shorter and more focused than regular articles, but the submission and review process is similar. None of these categories need to include a conflict of interest statement.
Erratum - These are submitted by authors to correct errors that are discovered in their previous publications. They are not normally reviewed, and they do not need to include a conflict of interest statement.
Guest editorial - These are normally reviewed according the procedures above. They do not need to include a conflict of interest statement. Those who are considering writing a guest editorial are encouraged to discuss the topic in advance with the AJP editor.
Award, Announcement, Editorial, Books Received - These are submitted only by the editorial staff.
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